Music Services
CD player is available for use. When permitted by the theatre Ipod® will also be available. Teachers/Studio Representatives are encouraged to have backup discs burnt on different CD brands in the event of a complication with a CD playing. (ie, one backup on a “Memorex®” disc and one on a “Sony®” disc etc) Music must be cued and ready for performance. Teachers are responsible to play music for participants. In the event that a teacher cannot be present, studios may submit the name of a representative who will be granted a guest backstage pass for that performance. In the event that performers are attending alone or teachers need assistance, the Master of Ceremonies will be happy to play music on behalf of the performers. Music is to be collected after each performance. Synergy Dance is not responsible for music left behind at the competition.

Admission
Day pass admission is “free” with a non-perishable food donation to the local food bank, or $5.00 per adult. Students and seniors are free. A minimum of one non-perishable donation per person is required. An entrance stamp/ticket can be purchased at the event and is valid for the entire day. Admission to the Synergy Showdown finals is $10.00 for all general admission seats; all seats are $10.00.


Family Content Policy
All numbers must have appropriate content for family viewing. The first offense of swearing or vulgar language will result in a warning; additional occurrences will result in disqualification. No disruptive behaviour will be tolerated; Synergy Dance reserves the rights to refuse admission.

Etiquette Policy
All parents, teachers and students will hold the art of dance in the highest regard. There will be no derogatory statements concerning another studio or fellow dancer at any time. People of all ages, sizes, race, gender and ability deserve the right to perform and experience the joy of dance. We hold a no negativity rule which is strictly enforced by event staff, anyone showing non-compliance to this rule will be asked to leave the event promptly. Compliance is also expected in behaviour towards theatre staff, technicians, judges and volunteers. Costume theft, vandalism or blatantly disrespecting the change rooms will result in immediate disqualification.

Dressing Room Policy
There will be no “claiming of an area” for private studio dressing rooms or warm up areas. The backstage dressing rooms are a public space where everyone is welcome. With the exception of a “Boys Only” dressing room, and a "family" dressing room that is dad and gender friendly, we do not assign dressing rooms. Due to the fluctuation of attendance by studios at any given time during the event, we feel assigning specific spaces would not accurately represent the population of dancers in attendance from that studio at every particular time during the event. As some change rooms are significantly larger than others reserving large change rooms for studios with less dancers present is not an effective system. Studios will need to make meeting arrangements to locate other dancers/teachers from their studios. Any studio, dancer or parent that abuses the dressing area will be disqualified and asked to leave the event.

Scheduling
“To the minute” final schedules will be emailed to your studio at least one month in advance of the event. It is easier on everybody; dancers, judges and spectators alike when an event runs in the exact call order of the program. Synergy Dance is known to run in order, because a draft schedule is also sent prior to the final schedule being posted. Be sure that dancers/parents have accurate information pertaining to final schedule call times as they will have changed from the draft schedule. Please review your “data check” draft schedule for any anticipated complications and report to the office as soon as possible. In the scheduling process Synergy Dance guarantees a minimum of five dances between performances. Please be ready to perform at least 1 hour prior to your performance time. Routines deliberately delaying performance will be disqualified. Routines must be prepared to perform when scheduled. Legitimate costume change issues will be accommodated. It is possible we may be running ahead of schedule, due to many possible unexpected situations such as cancelled routines, etc, Synergy Dance reserves the right to run up to twenty minutes ahead of schedule. It is imperative that parents are aware so that they do not miss their respective performance.

Event Scheduling Design
Due to the number of dancers, scheduling requests will be noted but cannot be guaranteed. We cannot predict when each dancer will be performing until the schedule has been created. When creating the schedule we make every attempt to finish a discipline at the end of the day so that we may announce the Showdown qualifiers immediately. Each event varies due to the number of registrations received; therefore we must mix the order of which discipline we schedule on which day.

Permission to Publish
Upon entering a Synergy Dance event all participants give their permission for Synergy Dance and/or their affiliate service providers, permission for any photograph or video taken of any dancer(s) to be used for promotional purposes without compensation. This includes but is not limited to; newspaper, brochures, ads, television, sales videos, internet and social media including Facebook®, You Tube®, Twitter®, newsletters and any other. “Diamond Dancers” and winning high score routines may be released on the Synergy Dance You Tube® Channel which is open for public viewing and linked to our Twitter® and Facebook® accounts.

Photography and Video
No photo or video is permitted in the theatre, professional services will be provided unless otherwise stated at the event. In exceptional circumstances where Synergy Dance is unable to provide professional photo/video services at a particular event, a photography pass with studio code system will be in effect. A photography pass will be issued to parties through an application process. Synergy Dance reserves the right to take away or refuse a photography pass at the discretion of the competition director. Misuse of the pass such as taking photography/video of a studio other than the one listed on their pass will result in immediate pass suspension and possible disqualification. No flash photography is permitted at anytime.

Backstage Passes
Synergy Dance uses a backstage pass system for the identification of studio representatives. Backstage passes must be displayed at all times. Parents are not permitted backstage unless they have been registered as a backstage helper by their appropriate studio. For safety reasons the use of backstage passes are strictly enforced by Synergy Dance personal; name tags helps the Master of Ceremonies serve attendees faster through quick identification. In addition, required passes reduce congestion during “run a rounds” which can lead to injury. Dancers who wish to watch their fellow peers must do so from the audience. Backstage passes also serve as identity cards for picking up studio adjudications, free tea/coffee at the concession, and other studio specific administrative purposes.

Discrepancies
Any concerns/challenges regarding an entry may be made to the competition director by a studio director/teacher only, this must take place before the awards ceremony for that routine and as soon as possible so that the situation may be investigated. Any discrepancy in the number of dancers performing, level or category at the time of their performance will result in the routine being adjudicated for commentary only. Additional routines with the same dancers will need to be moved into the correct category or will also dance for adjudication only. Routines found to be in non-compliance with official rules are not eligible for high score or cash awards.

Acrobatic Stunt Limits
Routines that display high risk of injury may be disqualified at the discretion of the Synergy Dance management, and/or be prevented from performing again in the finals. Acrobatics routines may have any number of acrobatics moves. All other routines may have five acrobatics trick sequences. An acrobatics trick will be defined as a move where the feet follow a path above the head with a minimum of two or less body parts in contact with the ground at one time. In addition the bulk of the body (ie, the chest/torso) is also not in contact with the ground. In the following skills, the feet do not pass over the head without the bulk of the body being in contact with the ground, OR, there are more than two body parts in contact with the ground at all times: chest stands, bridges, headstands. Thus, by our ruling those skills are NOT considered acrobatics tricks. Examples of acrobatic tricks include; front and back walkovers, front and back handsprings, handstands and elbow stands, cartwheels, limbers and aerials. An acrobatic/tumble pass will be considered ONE acrobatic element if it is joined, such as a round-off back-handspring sequence. If a group of dancers are doing the acrobatic move at the same time, it is only considered "one." However an individual performing a stunt at a later part on their own would also be considered one. In total there may only be five acrobatic sequences in routines competing in non-acrobatics categories.

Props
Props are allowed in any category, but include only those that can be easily transported on/off stage. With the exception of Productions, no set up time will be allotted. Please do not build props backstage this can be distracting for performers. Dangerous props are forbidden. Performers may not stand above 6'6” on the prop. Props which exceed 10'6" in height cannot be guaranteed to fit on stage. Synergy Dance or the host venues will not supply power. Studios are requested to ask the assistance of theatre personal for the opening of theatre loading areas when props require transportation.

Re-Dances
Re-Dances are permitted in the novice, recreational and adult categories for any reason including an abandoned stage. Re-Dances for technical complications (Music skipping) are permitted in any level, the routine will be judged as if it is being seen for the first time. Re-Dances for all other performances- for any reason, including but not limited to; costume malfuction, prop malfunction, shoe malfunction, obstruction of run around planning, injury, dancer forgetting choreography or any other- will be permitted but for adjudication only. The participant(s) may choose to keep their original score from the first performance -or- Re-Dance for adjudication only and consequently withdrawal from the category.

Substitutions- timeline and protocal for substitutions
Sometimes there are unexpected circumstances (ie, injury, etc) that arise for routines. Substitutes are allowed at any time as long as there is no change in overall age and level. Substitutions and condition changes must be reported to Synergy Dance administration. In circumstances where there is a permanent condition change that affects level/age/category, the following protocol is in effect:

Change occurs 2 weeks or more before the event:
Routine must move to the new category and compete in the new category.

Change occurs less than 2 weeks before, or during the event:
Routine will compete “as registered” with dancer missing. (ie, 3 dancers as a small group rather than as a trio). Routines may still qualify for overalls/finals “as registered” when performing with dancers missing. There are two exceptions to this policy: 1) If the change in condition moves the routine up in level, or down in age. In such circumstance they must compete at the new age/level, or for adjudication only. 2) If the change in condition creates a situation where a duet becomes a solo; when there is only one dancer on stage, routines must perform in the solo division, or perform for adjudication only.

Showdown Finals
Competition Format: The top 3-5 routines of each discipline (ie, hip hop) in the regular competition are invited back to perform in the Synergy Showdown finals on the last evening of competition. Solos, Duos/Trios, Novice, Recreational, National/Traditional, Performance and all adult routines are not eligible for the showdown finals. The showdown finals are a ticketed event with lighting, general admission seating is in effect.

Level Calculation Rules
winners bump up rule
The top three Junior/Intermediate/Senior dancers of the year from the previous season must bump up one level unless age prevents them from doing so. The Showdown division winners in each discipline must move up a level if 80% of the group remains the same, unless age prevents them from doing so.

teachers in the routine
Teachers and paid professionals are forbidden from performing in routines unless the whole routine is registered in the pro-am category. 

The following criteria qualifies an individual as a teacher:

1) They are 19 years of age at the time of performance
2) They make 50% or more of their income from teaching or performing
3) They teach regularly, 5 or more hours a week
 

level spread rule
Any dancer(s) registered in level three for any given routine may not register lower than level two for any other discipline.

ten hour capacity rule
Any dancer whom is currently training ten or more hours per week, and who trained ten or more hours per week in the previous year, must register in the highest level for their respective age, regardless of years of experience in the respective discipline.

Group Sizes & time limits
Solo   1 (3 Minutes)
Duo/Trio   2-3 (3 Minutes)
Small Group   4-10 (4 Minutes) *
Large Group   11-15 (5 Minutes)
Line   16+ (5 Minutes)
Studio Production   20+ (20 minutes with set up/strike)

*Small Groups will be alloted 4 minutes per routine, they may upgrade to a 5 minute time limit without penalty by reporting their over limit routine in advance, there is a $10 charge per routine to upgrade. 

Age Calculation
Each dancer must provide a “valuable contribution” to the routine which shall be determined at the discretion of the director. Each dancer must perform in at least 50% of the routine, young dancers may not be on stage shortly to decrease the average age of the routine.

solo age calculation rule
Soloists are to be calculated by age as of January 1st of the competitive season. Age at 0.5 will automatically be rounded up to the higher age category.

duo/trio and group age calculation
The average of the dancers age (auto calculated online based on birthday) as of January 1st of the competition year.

Dance Off Policy
If dancers cannot attend their assigned call time and need to “dance off” they may perform for placement in their category if they perform within the designated division and before the awards session of their scheduled category only. Dance off's take place at 8:45am (schedule pending) the morning of the respective category. If the routine requires performing before the scheduled performance a $100 video review fee may be charged. At the end of the category the judges will video review the routine that was “danced off” earlier in order to ensure that the original score assigned to that routine remains accurate and the category is judged fairly. Routines may “dance off” due to exceptional circumstances only. It is important that studios contact the Synergy Dance office to notify complications as soon as possible. All routines may arrange a time to perform for adjudication only if they cannot meet the requirement of “dancing off” and do not wish to purchase a $100 video review.

Small Studio Leniency 
There are some small studio leniency extensions available in the cases where studios have less than 50 students in total registered at their studio.